Compact Online Reference Encyclopedia (CORE)

Looking for information on a specific topic, training, rule, or process? Through one search here, you can find the information you need from ICAOS’ white papersadvisory opinions, bylaws, policies, Hearing Officer's Guidetraining modulesrules, helpdesk articles and the bench book. All results are cross-referenced with links to make navigation easy and intuitive.

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(a) As required by the compact, and as specified by the operational procedures and forms approved by the commission, the states shall gather, maintain and report data regarding the transfer and supervision of offenders supervised under this compact. (b)…
(a) States shall use the forms or electronic information system authorized by the commission. (b) Section (a) shall not be construed to prohibit written, electronic or oral communication between compact offices. History: Adopted November 3, 2003,…
Published December 19, 2018 At the request of the Interstate Commission for Adult Offender Supervision’s (ICAOS) Executive Committee, the following legal analysis has been prepared in order to serve as a resource documenting the legal implications of the…
This on-demand training module explains basic ICOTS functionality including user roles, workflow and offender management. Information on common user login errors is also provided. Time to complete this module is approximately 20 minutes.
This on-demand training module illustrates the process for transferring supervision responsibilities to another state including requirements for a transfer request and qualifications for reporting instructions. This module is approximately 20 minutes.…
This on-demand training module illustrates the progress reporting process for offenders supervised in a receiving state as required by ICAOS Rule 4.106. Completion time is approximately 15 minutes. 
This on-demand training consists of 9 parts relevant to various responsibilities of State Compact Staff and Administrators. Participants can customize their training by choosing only those sections relevant to their duties. Topics include: Overview of…
Prior to accessing ICOTS, users must be trained on ICAOS rules, ICOTS procedures as well as the ICOTS privacy policy. This training module highlights the privacy policy and the end user agreement confirming ICOTS user understand and agree to terms prior…
This on-demand training module illustrates the violation reporting process for offenders supervised in a receiving state and how this process impacts the sending state's obligation to retake an offender. Completion time is approximately 20 minutes.
(a) A transfer request for an offender shall be transmitted through the electronic information system authorized by the commission and shall contain: A narrative description of the instant offense in sufficient detail to describe the circumstances, type…
The Compact Workload search remembers the criteria you used in your last search every time you log in to ICOTS. This is to help users that perform the same search over and over again be efficient. Sometimes, it's easy to forget that you left a drop down…
Managed activities with replies such as a request for return reporting instructions can be withdrawn prior to reply from the sending state.  The assigned user in the receiving state can withdraw the request from the offender's profile screen.  If the…
Anytime a receiving state user is unable to create a case closure due to a 'lack of a primary address' identify the supervising state and request an address be entered into the offender's profile.  This action will resolve the error. See training notes…
This happens a lot with scanned and uploaded documents. Some scanned documents that are saved to PDF, don't adhere to the document format standards for PDFs. This causes the program that compiles all the PDFs into one document to throw an error. The work…
Most states have their own list of codes they use to categorize offenses. To centralize all the criminal offenses record in ICOTS, each state must enter an offender's offense details using NCIC codes. Below is a complete list of all the NCIC offense codes…
Compact Office Designee Compact Office Email On Wednesday, April 17, 2019 five new enhancements were launched in ICOTS.  This is the second of several enhancement releases to take place during FY 2019. The description of the changes are as follows: 1.)…
Please see the notice below from Appriss regarding security standards for accessing ICOTS goes into production on Wednesday, August 22, 2018. This may affect some of your web browsers with TLS 1.0 or lower. Included in the notice are links to manually…
Duplicate Activities On Wednesday, May 16, 2018 one new enhancement was launched in ICOTS. This is the seventh of several enhancement releases to take place during FY 2018. The description of the change is as follows: 1.) Prevent two people from working…
Q: How do I expunge a compact case from ICOTS? A: Expunging a case is different than deleting a duplicate offender record in ICOTS. A delete, merge, or move case request is the appropriate action when dealing with duplicate offenders. An expungement…
Q: How can I get more detail on how my state performed in the FY 2018 compliance audit? A: Commissioners and DCAs can use the ICAOS Dashboards to view the same compliance data included in the letter sent to all states, as well as dive deeper into the…
ICOTS is a tool used to process Interstate Compact business, track offender movement and facilitate communication between states on Compact cases. ICOTS is not designed to replace a state’s offender or case management system. Once submitted, ALL data is…
The new progress report workflow is managed with review in the receiving state prior to transmission.  Upon transmission by the receiving state's compact office, the workflow stops and all interested parties in the sending state receive simultaneous email…
Q: When changing the supervision end date, is an email generated notifying the receiving state and what's the best way to provide information to the receiving state so they can inform the offender if needed as to why the term of supervision was modified?…
Sometimes in newsletters and helpdesk tickets, certain ICOTS terms are referenced with an acronym. Here is a list of what those acronyms mean: ARVR - Addendum to Response to Violation Report AVR - Addendum to Violation Report CAR - Compact Action Request…
Q: I got an email that looks like this: Subject - The account for <<User Name>> (<<User Email>>) requires attention. Message - This email is a reminder that <<User Name>> (<<User Email>>) has not used their…
Q: I used to be able to log in to ICOTS using two different web browsers. Why do I get an error message that I'm "logged in from a different IP" now? A: Appriss launched part one of a user security release in ICOTS on 10/8/14 in order to keep ICOTS in…
With the changes made in ICOTS Release 28.0, users now have to set up answers to security questions before they can reset their password. If they forget the answers to those questions, they will not be able to reset their password when it next expires. If…
Upon clicking the link in a password reset email, if an ICOTS user enters a new password using more than 15 characters, ICOTS does not show an error message, leading the user to believe they can log in immediately. Users will not be able to log in, as the…
The Offenders Awaiting Retaking Report in ICOTS displays cases when: The Receiving State reports status of ‘Available’ on an Offender Violation Report or Addendum to Offender Violation Report  AND the Sending State responds indicating ‘warrant issued/…
Reporting an offender is 'available for retaking' on an Offender Violation Report or Addendum to Offender Violation Report trigger email notifications (three total)  to interested users: 5 days prior to 30th day after transmission on the 30th day after…
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