Compact Online Reference Encyclopedia (CORE)
Looking for information on a specific topic, training, rule, or process? Through one search here, you can find the information you need from ICAOS’ white papers, advisory opinions, bylaws, policies, Hearing Officer's Guide, training modules, rules, helpdesk articles and the bench book. All results are cross-referenced with links to make navigation easy and intuitive.
Description: 2 Reports (Incoming & Outgoing Cases)
The report is a list of Compact Action Requests transmitted within a selected date range. These reports can assist states in identifying cases in need of a requested Progress Report, Compact…
Description: The report list all compact cases in the receiving state (or from the sending state) that have a Transfer Reply overdue as of the last data upload. Case details include sending state, receiving state, probation, parole, receiving user,…
I just received an email notification that a transfer request had been denied on an offender, but our compact office hasn't sent the rejected transfer reply to the sending state yet.
This type of notification is only sent to the compact Office…
I created an RFRI based on a previously rejected RFRI, and ICOTS won't let me change the reason for requesting reporting instructions.
When basing a new RFRI activity on a previously rejected RFRI, one section that cannot be changed is the "…
Description: List of all compact cases in the receiving state that have a Transfer Reply due within the selected date range of the last data upload. Case details include sending state, receiving state, probation, parole, receiving user, receiving…
Why am I receiving email notifications about CARs submitted on a case that's closed in ICOTS?
These email notifications are valid. CARs can be submitted on historical cases. This functionality was included in ICOTS so users could communicate about a…
Description: This report lists cases in which a requested progress report was due within the specified date range. The progress report due date, progress report transmit date and days overdue are included for each case. The report can be filtered on…
Updated 5/10/2021
MERGE: Ensure ALL cases are historical (withdrawn or closed) before initiating a merge. When approving a merge request, review the record and disapprove if a new active case is created while the merge is pending.
Profile #1
Profile #…
This is a demonstration of how to create and begin a transfer request activity.
I get an error when trying to create a compact action request for a case from both the Assistants tab and the Offender Profile.
Compact action requests can only be sent on cases in which a sending and receiving state user has been assigned. The sending…
Managed activities with replies such as a request for return reporting instructions can be withdrawn prior to reply from the sending state. The assigned user in the receiving state can withdraw the request from the offender's profile screen.
If the…
The new progress report workflow is managed with review in the receiving state prior to transmission. Upon transmission by the receiving state's compact office, the workflow stops and all interested parties in the sending state receive simultaneous…
There are a couple big differences between a merge request and a move request.
Merge Request
Combines all demographic information (photos, aliases, stated IDs, etc.)
Only the requester of the merge knows what supervising user is selected when the request…
ICOTS 9.1.0 code release is in production on March 1, 2010 and implements the development items described below:
New Mandatory Reason for Transfer and Reporting Instructions for Employment Transfer of Offenders
A new mandatory reason for transfer and…
ICAOS Rule 4.106 requires the receiving state to submit a progress report within 30 calendar days of request. For all cases considered active, ICOTS generates reminders and facilitates due dates to assist states with compliance of this rule.
Q: The…
Once submitted, the offense details on a Transfer Request or Request for Reporting Instructions (case information and NCIC information) cannot be modified. A new request submitted under a new case number allows a user to correct the information. As a…
The external report "Incoming Activities on Outgoing Cases" provides the sending state with data regarding cases where a specified activity was transmitted within a time frame. This allows a sending state at a glance to view cases which had…
ICOTS Code Release 29.0 - ICOTS Enhancements
ICOTS 29.0 code release went into production on December 10, 2014 and implemented the development items described below:
Link CARs to Compact Activities
When creating a compact action request, users will now…
A notice of arrival has been submitted on this case, but the receiving state says they can't submit a case closure notice and the offender profile shows the residence as blank (lack of primary address).
Your issue is related to the wrong supervising…
The ICOTS End User Training offers several topic based modules. Visit the On-Demand training section of the ICAOS website to access the modules
ICOTS 300 - ICAOS/ICOTS 300 Privacy Policy Training Prior to accessing ICOTS, users must be trained on ICAOS…
ICOTS Code Release 29.4 - Enhancements & Bug Fixes
ICOTS 29.4 code release went into production on March 25, 2015 and implemented the development items described below:
Nested Activity History
How the compact activities under each compact case are…
Use the Addendum to Offender Violation Report for correspondence after reporting behavior requiring retaking. This ensures information consolidates to the official violation record in ICOTS and requires the sending state to respond (e.g. respond with…
The version 4.0 code release resolves outstanding issues regarding data display and the functions to facilitate returning offenders to a sending state. Released April 29, 2009.
PDF Forms (Transfer Request & Request for Reporting Instruction…
On Wednesday, March 7, 2018 four new enhancements will be launched in ICOTS. Most of the enhancements are relatively minor, but will provide an improved user experience.
This is the fourth of several enhancement releases to take place during FY 2018.
The…
Transferring Supervision to the Receiving State
These training tools and resources discuss requirements and processes for transferring supervision of an offender to another state.
-Transfer Request Requirements
-Investigation Period
-Requesting Reporting…
ICOTS 11.3.0 code release is in production on December 8, 2010 and implements the development items described below:
Transfer Request
A sending state user can create a new Transfer Request based on a rejected Transfer Request after the receiving state…
How to Submit Consecutive and Concurrent Cases for Offenders subject to both Probation and Parole Supervision
Consecutive Parole & Probation Supervision
Submitting a Transfer Request for an offender on parole supervision to be followed by…
On Wednesday, December 13, 2017 three new user experience enhancements were launched in ICOTS. While some future enhancements around new functionality will require training and informational materials, these enhancements were requested to improve user…
Training Bulletin 1-2009i explains the process of creating a Transfer Request for an offender who is actively being supervised in another state. The execution of a subsequent state transfer, or third state transfer, has not changed with the implementation…
Sometimes in newsletters and helpdesk tickets, certain ICOTS terms are referenced with an acronym. Here is a list of what those acronyms mean:
ARVR - Addendum to Response to Violation Report
AVR - Addendum to Violation Report
CAR - Compact Action Request…