Compact Online Reference Encyclopedia (CORE)
Looking for information on a specific topic, training, rule, or process? Through one search here, you can find the information you need from ICAOS’ white papers, advisory opinions, bylaws, policies, Hearing Officer's Guide, training modules, rules, helpdesk articles and the bench book. All results are cross-referenced with links to make navigation easy and intuitive.
Description: 2 Reports (Incoming & Outgoing Cases)
The report is a list of violation reports displaying various violation data (e.g. violation type, recommendation, latest response, etc.) transmitted within a selected date range.
Incoming- The…
Reporting Violations & Retaking
These training tools and resources discuss requirements and processes for reporting violations and retaking offenders.
PowerPoint Presentation
104 Reporting Behavior Requiring Retaking
105 Mandatory Retaking for New…
Offender Violation Report transmitted by a Receiving State
Response to OVR due in 10 business days of receipt in Sending State
Addendum to Offender Violation Report transmitted by the Receiving State
If sent PRIOR to original response, workflow merges…
Use the Addendum to Response to Violation Report for correspondence after submitting a Response to Violation Report in ICOTS. This ensures information consolidates to the official violation record in ICOTS.
DO NOT use Compact Action Requests to follow-…
Use the Addendum to Offender Violation Report for correspondence after reporting behavior requiring retaking. This ensures information consolidates to the official violation record in ICOTS and requires the sending state to respond (e.g. respond with…
Description: This report lists cases in which a violation response was due within a specified date range. The violation report sent date, violation response transmit date and days to transmit are included for each case. The dashboard can be filtered on…
[Update June 29, 2017]
This article also explains a similar action for withdrawn Violation Reports due to an ICOTS release on May 31, 2017.
With the launch of ICOTS Release 18.0, any pending violation reports or responses to violation reports had to be…
Reporting an offender is 'available for retaking' on an Offender Violation Report or Addendum to Offender Violation Report trigger email notifications (three total) to interested users:
5 days prior to 30th day after transmission
on the 30th…
Training Note: The national office hosts a number of useful reports on the ICAOS Dashboards. DCAs and Compact Office staff only need to log in to their website account to access.
The Offenders Awaiting Retaking Report in ICOTS displays cases when:
The …
On Wednesday, March 7, 2018 four new enhancements will be launched in ICOTS. Most of the enhancements are relatively minor, but will provide an improved user experience.
This is the fourth of several enhancement releases to take place during FY 2018.
The…
Description: The report lists active cases in the receiving state with a violation report requiring retaking (mandatory) and availability marked as ‘Yes.’ It includes relevant transmission dates and information such as latest violation response, location…
Sometimes in newsletters and helpdesk tickets, certain ICOTS terms are referenced with an acronym. Here is a list of what those acronyms mean:
ARVR - Addendum to Response to Violation Report
AVR - Addendum to Violation Report
CAR - Compact Action Request…
Supervision in the Receiving State
These training tools and resources discuss requirements and processes for offenders supervised in another state under the Interstate Compact Requirements.
-Victim's Rights & Notification
-Supervision…
ICOTS 11.3.0 code release is in production on December 8, 2010 and implements the development items described below:
Transfer Request
A sending state user can create a new Transfer Request based on a rejected Transfer Request after the receiving state…
On Wednesday, April 28, 2021 Appriss pushed the new code for six new ICOTS enhancements to production. The six enhancements cover changes to email notifications, compact action requests, and the retaking requirement.
Rejected Case Notifications
1.1 Update…
On Wednesday, September 16, 2020 Appriss pushed the second batch of training help points to ICOTS.
As described in the announcement for the first batch, the ICOTS Help Points were designed to replace and improve upon the ICOTS User Guide PDF. Instead of a…
Description: This report lists active cases in the receiving state with a violation requiring retake and a violation response ordering the offender to return. Charts distinguish cases between those with or without a transmitted returning RFRI. The…
Only the user assigned an offender’s record in the sending state has the ability to change an offender’s supervision end date(s). The date becomes an editable field only after a receiving state accepts a transfer. Most commonly, supervision end date(s)…
Rule 2.110 was written to develop the standard for interstate travel and exclude those offenders who do not meet the criteria for transfer under the Compact. Violation of this rule presents a real threat to the safety of the public and probation and…
The ICOTS End User Training offers several topic based modules. Visit the On-Demand training section of the ICAOS website to access the modules
ICOTS 300 - ICAOS/ICOTS 300 Privacy Policy Training Prior to accessing ICOTS, users must be trained on ICAOS…
Background on Retaking Management
Four prior ICOTS enhancements to the Offender Violation Report (2013, 2017, 2018 & 2021 @ costs of $250k+) provide tools for ICOTS users to manage mandatory retaking. In addition, several administrative reports…
The ICOTS End User Training has recently been redesigned to offer several topic based modules. Visit the Ondemand training section of the ICAOS website to access the modules
ICOTS 301-Introduction to ICOTS explains basic ICOTS functionality including…
The external report "Incoming Activities on Outgoing Cases" provides the sending state with data regarding cases where a specified activity was transmitted within a time frame. This allows a sending state at a glance to view cases which had…
[Last updated July 3, 2017]
Below are the 'Due on' and 'Overdue' email notifications generated by ICOTS:
Case Closure Notices
due in 30 days, 30 calendar days prior to 10 business days after the Supervision End Date
due today, 10…
Training Bulletin 1-2016i - Offenders Returning to a Sending State
Effective March 1, 2016
Re: Rules 3.101-1, 3.103, 3.106, 4.111 & 5.103
Standard Procedures for Offenders Returning to a Sending State
Receiving states must request reporting…
On Wednesday, October 14, 2020 Appriss pushed the third and final batch of training help points to ICOTS.
As described in the announcements for the first and second batches, the ICOTS Help Points were designed to replace and improve upon the ICOTS User…
ICOTS 11.2.0 code release is in production on November 3, 2010 and implements the development items described below:
Case Closure Notification
Any assigned receiving state user, no longer limited to the supervising user, has the option to create a Case…
Follow these steps to ensure that all Notices of Departure and Notices of Arrival are complete.
ICOTS determines whether the offender is in the Sending or Receiving State by the Notice of Departures and Arrivals. Completing these activities is critical to…
Who’s telling the story? Details, Accuracy and Due Process! Presentation
Latest Progress & Violation Report Stats
Identifying issue: Training & DCA Calls
Supervision Documentation Overview
Compact Office Review: Ensuring Quality…
Interstate Compact training results in better offender management and increased public safety. Every jurisdiction, including courts, parole boards and community corrections are subject to the Interstate Compact for Adult Offender Supervision’s rules.…