Compact Online Reference Encyclopedia (CORE)
Looking for information on a specific topic, training, rule, or process? Through one search here, you can find the information you need from ICAOS’ white papers, advisory opinions, bylaws, policies, Hearing Officer's Guide, training modules, rules, helpdesk articles and the bench book. All results are cross-referenced with links to make navigation easy and intuitive.
I have an offender with two compact cases. One has the approved RFRI-Reply and the other has the approved TREP. Can I merge these two compact cases?
Compact cases themselves cannot be merged together. Only offender profiles can be merged. Compact cases…
Q: How do I expunge a compact case from ICOTS?
A: Expunging a case is different than deleting a duplicate offender record in ICOTS. A delete, merge, or move case request is the appropriate action when dealing with duplicate offenders. An expungement…
Find out how to narrow down and refine your search using the search criteria in the Compact Workload.
With more legacy data going into ICOTS, many Compact Office Users are still experiencing problems with the Compact Workload when more than 250 records…
Find out why Compact Office users should become familiar with the Workload Search funtionality.
Search criteria should be administered when accessing pending activities as Compact Office Users’ workload is not filtered by user and will display all cases…
Cases uploaded with Legacy Data in error will need to be closed via the Case Closure process in ICOTS.
If a case appears in your workload as legacy data in error which had previously been closed, each state should work through the Case Closure process in…
Who May Reopen a Compact Case?
Receiving state compact office users can reopen a case any time that compact case’s status has the value CLOSED.
Reopening is disallowed any time that a compact case’s status has a value other than CLOSED (e.g. WITHDRAWN).…
Clicking the Withdraw Button will withdraw the case permanently.
We have received reports of the withdraw button clicked in error. If a user clicks withdraw, a new request must be submitted.
See also Withdrawing Cases and Activities.
Find out why reviewing and assigning activities should take place from within the Compact Workload Screen.
* ATTENTION SUPERVISORS *
Most functions you use are accessed via the Compact Workload.
The Supervisor role in ICOTS is for reviewing outgoing…
To allow for additional activities or requests, rejections to transfer requests and/or denial of reporting instructions do not deactivate cases.
The sending state must withdraw the case from the offender profile screen to remove the cases from the active…
There are only 2 ways to start a new case which creates a new case number in ICOTS.
1. Initiate New Case From Assistants Screen
Choose Request For Reporting Instructions or Transfer Request from the Assistants screen and then select the option that is NOT…
The Manage Case Load document explains how cases are assigned in both the sending and receiving states. Each case in ICOTS is ultimately assigned to one user in both the sending and receiving states at any given time. This means that a user must be…
Training Bulletin 6-2008i explains why an ICOTS must complete a Case Closure Reply before a case is officially closed.
To prevent states from inadvertently or prematurely closing cases via the Case Closure Notice, a Case Closure Reply exists which…
What is the process for getting assistance with errors or technical difficulties with ICOTS?
First, always check to see if others at your location are experiencing issues that may be fixed by your IT department. After ruling out local issues, then contact…
These are the processes involved with withdrawing cases and individual compact activities.
Withdrawing Cases and Individual Activities
The function to withdraw an entire case is now separate from the function to withdraw an individual activity. This…
Only the user assigned an offender’s record in the sending state has the ability to change an offender’s supervision end date(s). The date becomes an editable field only after a receiving state accepts a transfer. Most commonly, supervision end date(s)…
Cases are deleted from the system or moved to historical status in three ways:
The supervisory authority, or location of the offender, determines whether the assigned user in the Sending State or Receiving State can initiate the removal.
Remove the case (…
There are a couple big differences between a merge request and a move request.
Merge Request
Combines all demographic information (photos, aliases, stated IDs, etc.)
Only the requester of the merge knows what supervising user is selected when the request…
Follow these steps to ensure that all Notices of Departure and Notices of Arrival are complete.
ICOTS determines whether the offender is in the Sending or Receiving State by the Notice of Departures and Arrivals. Completing these activities is critical to…
Frequently asked questions and answers regarding the function and role of compact office users in ICOTS.
I am a compact office user and processing an incoming activity, I have an option to delegate to a supervisor or assign to a PO. What’s the difference…
This tutorial explains the process of reassigning compact cases and activities.
Supervisors and Compact Office Users have the ability to reassign cases and forward Compact Activities in ICOTS. Reassigning takes place when a Supervisor User reassigns cases…
Frequently asked questions and answers regarding supervisor functions and activities in ICOTS.
I received an email to review an outgoing Transfer Request and to log into ICOTS; when I log in I am at the Assistants screen which only initiates activities.…
Legacy cases do not allow for Notice of Arrival or Notice of Departures in ICOTS.
It is assumed that legacy cases are actively supervised cases where the offender has reported in the receiving state.
ICOTS will not allow a Notice of Departure or Notice of…
ICOTS 14.0 code release is in production on June 29, 2011 and implements the development items described below:
Comment Fields
Character limits on all comment fields are 1024 characters.
Detailed Email Notifications
In addition to the offender's name…
Clarification of rule 4.112 and closing supervision by the receiving state.
ICOTS 10.0 code release is in production on May 26, 2010 and implements the items described below:
Manage Special Statuses
The option to expire special status information such as sex offender, history of violence and victim sensitive is available to the…
Whether ICAOS Rule 4.112 (a) (1) permits a sending state to properly direct a receiving state to close interest in a supervision case upon modification of the sentencing order in the sending state so that the status of the transferred offender no longer…
A receiving state shall supervise an offender transferred under the interstate compact for a length of time determined by the sending state.
History: Adopted November 4, 2003, effective August 1, 2004.
(a) The receiving state may close its supervision of an offender and cease supervision upon–
The date of discharge indicated for the offender at the time of application for supervision unless informed of an earlier or later date by the sending state;…
In interpreting the ICAOS and its rules, eligibility to transfer supervision is controlled by the nature of the offense, the nature of the sentence and the status of the offender, not the duration of supervision (as distinguished from the amount of…
Generally, how should states manage an occurrence when offenders located in receiving states abscond, triggering case closure, but are later apprehended in the jurisdiction of the receiving state? And, is the receiving state required to reopen the case in…